Follow Up Email After Interview Templates: How To Write & Examples

Following up after submitting a job application is essential for standing out and propelling your candidacy forward. But constantly creating unique, compelling follow up emails from scratch for every application is time consuming.

This is where having excellent job application follow up email templates comes in handy. Thoughtful follow up template emails allow you to politely check in on your application status while showcasing ongoing interest and fit.

This comprehensive guide will provide tips and examples you can use to create effective follow up messages after applying for positions.

Benefits of Using Job Application Follow Up Email Templates

Here are some key advantages of using templates for your job application follow up emails:

• Save time – Completed templates enable faster customization for each application versus drafting entirely new emails.
• Reinforce qualifications – Briefly recap your skills, achievements and interest.
• Show initiative – Following up indicates continuing enthusiasm and diligence.
• Remain top of mind – Polite check-ins keep your candidacy fresh when hiring drags out.
• Ensure consistency – Maintain consistent tone, voice and branding across all application communications.
• Prevent errors – Relying on pre-written templates limits potential mistakes.
• Speed execution – Quickly customize and send follow ups when submitting each application.
• Organize tracking – Store all job application templates and details in one place to monitor status.

Tips for Writing Job Application Follow Up Emails

When drafting and using job application follow up email templates, keep these best practices in mind:

• Thank them for time and consideration reviewing your application so far.
• Note role and date applied to remind them of your initial submission.
• Recap your top qualifications aligned to role requirements.
• Express ongoing enthusiasm and interest in contributing to company goals.
• Add value by sharing a relevant article, resource or insight.
• Inquire politely about application status and estimated next steps timelines.
• Make it easy to respond by sharing contact info and offering to provide further details.
• Close warmly by reiterating your appreciation for consideration and fit.

Job Application Follow Up Email Templates & Examples

Here are some sample job application follow up email templates you can model:

Basic Application Follow Up Template

Subject: Following Up on [Role] Application

Dear [Recruiter name],

I hope this email finds you well. I wanted to follow up regarding the [Role] position I applied for on [Date] and reiterate my strong interest.

As summarized in my resume and cover letter, I believe I am an excellent fit for the role based on my background in [relevant qualifications and achievements]. I am confident my skills and passion for [contributing to company's mission] would enable me to excel if given the opportunity.

Please let me know if I can provide any additional details to aid your hiring decision process. I'm happy to expand on my experiences and qualifications as needed. Thank you again for your time reviewing my application - I look forward to your insights on next steps.

Best regards,

[Your name]

Timelines Inquiry Follow Up Template

Subject: [Role] Application Update

Dear Hiring Manager,

I wanted to check in regarding the [Role] position I applied for on [Date]. I understand you likely have many qualified candidates to evaluate.

If possible, could you provide guidance on when you anticipate moving forward with interviews and making a hiring decision for this role? I am very enthusiastic about the opportunity and able to flex my schedule as needed.

To recap, I believe I am an excellent fit for the position based on my background in:

• [Qualification 1]
• [Qualification 2]
• [Qualification 3]

Please don't hesitate to let me know if you would like me to provide any additional information to strengthen my candidacy in the meantime. Thank you again for your consideration.

Regards,

[Your name]

Additional Info Follow Up Template

Subject: [Role] - Providing Additional Details

Dear [Recruiter name],

I appreciated connecting with you last week regarding the [Role] opening to discuss my application. Per our call, please find attached the [supplementary materials] you requested:

[List documents attached]

I'm confident these additional details will give you a broader perspective on how my qualifications and experiences make me an excellent fit for the role and your team. Please let me know if any other information would be helpful during this process.

Again, thank you taking the time to advance me to this next stage. I am genuinely excited about the opportunity to contribute to [Company's] mission if selected. I look forward to hearing your decision once final interviews wrap up.

Best,

[Your name]

How to Use Just Think AI for Job Application Follow Up Emails

Just Think AI makes creating completely customized, strategic job application follow up emails at scale fast and easy.

Key features include:

• Access to a library of pre-written follow up email templates for any scenario.
• Easily customize emails by inputting role details, qualifications mentioned, timing, contacts, etc.
• Get AI-generated subject lines and content tailored to each unique application and recipient.
• Ensure consistent tone, formatting, voice across all communications.
• Save time spent drafting new follow up emails from scratch for every application.
• Increase high-quality, personalized touchpoints through scalable templates.
• Continuously refine messaging based on response rates to improve results.

Just Think AI Prompts for Job Application Follow Up Emails

Here are some sample prompts for using Just Think AI to generate stellar job application follow up emails:

• "Write a follow up email to check in on a job application I submitted for a software engineer role at ABC Company."
• "Craft a follow up message after applying for a project manager position at XYZ Corporation attaching the work samples the recruiter requested."
• "Generate a follow up email to provide my availability for interviews for the marketing associate application I submitted 2 weeks ago."
• "Create templates for politely following up at 1 week and 3 weeks after submitting job applications to inquire about status."
• "Improve the professionalism, brevity, and overall impact of this job application follow up email draft."

The key is tailoring each prompt with your specific application scenario and details so Just Think AI can optimize unique messaging.

FAQs

What is the ideal follow up cadence after submitting a job application?

Following up 1 week after applying is ideal if you have not heard back. Waiting 3-4 weeks to follow up again if you still have not received a response.

Should you change your follow up messaging each time you email?

Tweak the messaging slightly each follow up while retaining core information reiterating your interest and qualifications.

What subject lines work best for job application follow up emails?

“Following Up on [Role] Application”, “Status Update for [Role]”, “Connecting About [Role]” are clear compelling subject lines that perform well.

If you have an employee contact, should you follow up with them instead of the recruiter?

If they submitted the referral or are tight within the department, it can strengthen your candidacy for them to politely inquire as well.

What metrics indicate an effective application follow up email?

Open and response rates, receiving interview invites, employee referrals, moving forward in the hiring process, and ultimately offer attainment.

Just Think AI enables you to easily create completely customized, effective job application follow up emails ready to help secure that dream role!