Follow Up Email After Meeting Templates: How To Write & Examples

Following up after an in-person meeting is crucial for moving key relationships, opportunities, and initiatives forward. But constantly creating thoughtful, personalized follow ups from scratch is draining.

That's where having excellent meeting follow up email templates comes in clutch! This guide will provide examples and tips to engage your contacts after meetings, build relationships, and drive results. Let's craft emails that elicit replies, not radio silence!

The Power of Meeting Follow Up Email Templates

Here’s why using follow up templates gives you a competitive edge after in-person meetings:

• Save time instead of thoughtfully drafting new emails from scratch after every meeting.
• Add value by sharing resources, ideas, and insights discussed.
• Reinforce key points for stakeholders who may not have been present.
• Show initiative by proactively circling back versus waiting passively.
• Build relationships by thoughtfully recapping insights learned about your contact.
• Ensure consistency with aligned tone, voice, and branding across communications.
• Organize details with template options pre-loaded and ready to customize.

Now let’s review some top tips for crafting compelling follow up emails.

How to Write Effective Meeting Follow Up Emails

When drafting your meeting follow up templates, keep these best practices in mind:

• Thank them sincerely for their time and insights during the meeting.
• Recap next steps you each agreed to and share progress made.
• Include relevant attachments promised like resources, articles, proposals.
• Suggest changes if any new ideas or priorities arose post-meeting.
• Pose thoughtful questions to keep the dialogue moving forward.
• Convey ongoing enthusiasm about collaborating, opportunities discussed, or working together.
• Close by thanking again and noting you look forward to staying in touch.

Now let’s look at some template examples you can easily adapt.

Meeting Follow Up Email Template Examples

Use these sample meeting follow up email templates as inspiration:

General Meeting Follow Up Template

Subject: Great Meeting You!

Hi [Name],

Just wanted to thank you again for taking the time to meet with me earlier today. It was very valuable discussing [key topics covered] and learning more about [key insights or takeaways].

Per our discussion, I'm attaching the [documents, resources, or deliverables] promised for your reference. Please let me know if you need anything else from my end at this stage.

Based on our conversation, I'm also exploring [new ideas or directions discussed] more deeply and look forward to updating you on my findings in the coming weeks. Please don't hesitate to reach out in the meantime if you have any other questions.

Thanks again for the productive meeting! I look forward to connecting further down the line.

Best,

[Your Name]

Thought Leadership Follow Up Template

Subject: Article Shared - Enjoyed Our Discussion!

Hi [Name],

I sincerely enjoyed meeting with you earlier today and delving into [key topics discussed]. Thank you again for taking the time to share your insightful perspectives. I find innovation at the intersection of [areas discussed] inspiring as well.

Your comments around [specific point] really sparked some new thinking on my end. It made me eager to dig deeper, so I wanted to share this [research paper, industry report, or article] that builds on our discussion. Key implications for [your company or context] that jumped out include:

• [Finding 1]
• [Finding 2]

Let's continue exploring these emerging ideas and trends. I welcome your thoughts on the attached anytime. Thanks again for the energizing discussion - I look forward to picking up where we left off soon!

Best,

[Your Name]

Recap Meeting Outcomes and Action Items Template

Hi [Name],

I hope you arrived home safely after our meeting today. Thank you again for making the trip - it was great to connect in person finally!

To recap what we discussed, next steps for each of us are:

• I will: [Follow up actions from your end]
• You will: [Follow up actions from their end]
• We will: [Joint or ongoing actions]

Please don't hesitate to reach out if you have any issues completing the steps outlined above within the timeframes we discussed. I'll be sure to keep you updated on my end as well.

I'm looking forward to seeing this partnership unfold thanks to the productive groundwork we laid today. Please let me know if any other items come to mind that I can help address in the meantime. Talk soon!

Regards,

[Your Name]

How to Use Just Think AI for Meeting Follow Up Emails

Effortlessly craft completely customized, effective post-meeting follow up emails with Just Think AI.

Key features include:

• Access professionally written follow up email templates for any scenario.
• Input your specifics - meeting details, attendee info, outcomes etc. - for personalization.
• Get AI-generated emails tailored to each unique meeting situation.
• Maintain consistent tone, formatting, coherence across communications.
• Significantly reduce time spent drafting post-meeting emails.
• Increase high-quality, strategic touchpoints through scalable templates.
• Continuously improve messaging based on response rates and relationship progression.

Now it's easy to drive results through thoughtful meeting follow up at scale!

Just Think AI Prompts for Meeting Follow Up Emails

Here are some sample prompts to create stellar post-meeting follow up emails tailored to your needs:

“Please draft a follow up email after meeting with a potential client to discuss services.”

“Craft an email following up with a vendor after discussing a partnership opportunity and shared resources.”

“Generate a message following up with an investor I pitched summarizing action items.”

“Create templates for recapping meetings, sharing notes, outlining next steps, and providing value to attendees.”

“Improve the professionalism, personalization, and value provided in this meeting follow up email draft.”

The key is tailoring each prompt with your specifics so Just Think AI can optimize messaging for you!

FAQs

What makes a strong meeting follow up email subject line?

Subject lines that recap value like "Article Shared - [Topic] Discussion", express thanks - "Great Meeting You!", or reiterate next steps performs well.

What’s the ideal length and format for meeting follow up emails?

3-5 sentences or 2-3 short paragraphs formatted as a standard business letter works best. Be concise but sincere.

When should you send post-meeting follow up emails?

Ideally within 24 hours while discussion details are still fresh. Prompt follow up drives momentum on agreed action items.

Should you attach documents to meeting follow up emails?

Relevant attachments like proposals, research, presentations, or resources discussed help provide value. But avoid attachments recipients weren't expecting.

What metrics indicate an effective meeting follow up email?

Open and response rates, progress on defined action items, securing follow-on meetings, and developing stronger overall business relationships long-term.

Ready to have Just Think AI craft perfectly tailored meeting follow up emails to advance your most important professional relationships? Let's connect!