Resources / Guide · 10 min read
50 AI Prompts for Business Teams
50 copy-paste prompts for email, meetings, analysis, content, and proposals. Tested on ChatGPT, Claude, and Gemini.
How to use these prompts
Each prompt follows a pattern: context, instruction, and a format constraint. Fill in the [BRACKETS] with your specifics. Test on at least two models — the output differences are useful signal for which model fits your workflow. Save the outputs you like and reuse them as few-shot examples: paste a good result back into the prompt as "here is an example of what I want" and quality improves immediately.
Email and Communications (10 prompts)
Covers: cold outreach, follow-up after no response, meeting recap to stakeholders, executive update, escalation response, rejection recovery, async team update, customer check-in, proposal follow-up, and partnership intro. Example: "Write a three-sentence follow-up email to [Name] at [Company]. I met them at [Event]. My goal is to book a 20-minute call. Tone: direct and low-pressure. Do not use the phrase 'just checking in'."
Meetings and Notes (10 prompts)
Covers: pre-meeting agenda, live meeting note structure, action item extraction from transcript, decision log, async standup update, retrospective summary, kickoff brief, 1:1 prep, board update, and weekly team digest. Example: "Here is a meeting transcript: [paste transcript]. Extract: (1) all decisions made, (2) all action items with owner and due date, (3) any unresolved questions. Format as a bulleted list under three headers."
Analysis and Research (10 prompts)
Covers: competitor analysis, market sizing, document summarization, data interpretation, risk register, SWOT from a brief, interview synthesis, survey open-ends analysis, contract red-flag scan, and vendor comparison matrix. Example: "Summarize this document in three levels: (1) one sentence, (2) five bullet points, (3) a full paragraph for someone who needs detail. Document: [paste text]."
Content and Copy (10 prompts)
Covers: LinkedIn post from a meeting insight, blog outline, product description, email subject line variants, landing page headline, social caption, press release lede, FAQ from a spec doc, case study structure, and newsletter intro. Example: "Write five email subject lines for a [topic] email targeting [audience]. Requirements: under 50 characters, no emoji, create curiosity without being clickbait. Output as a numbered list."
Proposals and Documents (10 prompts)
Covers: executive summary from bullet points, scope of work from a brief, pricing rationale narrative, project kickoff email, statement of work, lessons learned doc, client-ready presentation outline, requirements doc from a user story, onboarding checklist, and post-project retro. Example: "Write an executive summary for a project proposal. Context: [2–3 sentence background]. Scope: [bullet points]. Outcome: [what we are promising]. Max 150 words. Use plain language, no jargon."
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